一、谈论会议准备情况
1·常用词句
The room is ready for the meeting and here is the final agenda· 会场已布置好了，这是会议的正式议程。
I have given the committee members informal notice of the meeting，either by telephone or by memo· 我已通过电话或便函将此会议非正式地通知了每位委员。
Miss Chen，Are you getting everything ready for the meeting？陈小姐，有关开会的事情都准备好了吗？
Mr· Kent，would you like to exchange some ideas with Mr· Brent before next weeks meeting？肯特先生，在下周开会前，你是否想与布伦特先生交换一下意见？
2·范例
实例
K：Miss Chen，the meeting is scheduled from 2：00 this afternoon· Have you made the necessary arrangement？
S：Yes，Mr· Kent· Well use the conference room for the meeting·
K：Thats fine· The meeting is very important· Where shall the guests be received before the meeting begins？
S：In the dining room· Its spacious there·
K：OK，How would you seat our guests，Miss Chen？
S：Weve prepared name cards to be put on the conference table for guests to sit by· What time would you like refreshments served，Mr· Kent？
K：Well，after my report therell be an interval for rest and refreshments·
S：All right· I see·
译文：
K：陈小姐，会议计划在今天下午2：00开始。你作好安排了吗？
S：是的，肯特先生。我们使用会议室开会。
K：那很好。这个会议很重要。开会前在哪里接待来宾？
S：在餐厅，那里比较宽敞。
K：好的。你怎么安排来宾就座呢，陈小姐？
S：我们已经准备了姓名卡片放在会议桌上，让来宾按此就座。您希望什么时候供应点心，肯特先生？
K：哦，在我报告后休息时间供应点心。
S：好吧。我明白了。
二、安排会务活动
1·常用词句
Please put the minute book，draft of the resolutions，agenda of the meeting，paper and pencil on the desks of all the board members· 请将会议记录本、决议草案、会议议程、纸和铅笔放在每位代表的桌子上。
Weve prepared name cards to be put on the conference table for guests to sit by· 我们已经准备好了姓名卡片放在会议桌上，让来宾按此就座。
Please serve tea and biscuits for the members· 请为会议提供茶水和点心。
Please take notes of the meeting and summarize the discussions· 请做好会议记录，并写出会议讨论总结。
2·范例
实例
K：Miss Chen，the monthly executive committee meeting is planned for the next week· Were the members notified？
S：Yes，sir· I have given the committee members informal notice of meeting，either by telephone or by memo·
K：Have you prepared the agenda，Miss Chen？
S：Yes，Sir· Here is a copy·
K：Have you prepared the minutes book，a copy of the by-laws and the charter，and the drafts of the resolutions？